This page contains forms that may be useful for Committee Members of Clubs & Societies to assist in the running of their Club/Society.
Just click on the form that you need, complete, print it off and bring it to the Students union, or complete, save to a file and email it to us as an attachment (email@example.com).
If you want to set up a society it's as simple as completing the above form and we'll take it from there. Please note that you must have 5 different committee members listed for the 5 main committee positions on the form.
A little more casual, a little less paperwork. Here's the network registration form.
List of essential roles and responsbilities for clubs and societies committees.
To continue to run your club or society in 2019/20, please re-register using this form. For any returning society, this form must only be filled out following/during a formal elections procedure for new committee!
Ready to handover you society to new committee, download the above handover template, fill it in and pass it on to your new committee
Accounts and Finances
To apply for funding from SUBU towards your activities, please provide as much detail as possible. Requests can take up to 4 weeks to be reviewed and can not be considered after the activity has happened, so please ensure you get them to us in plenty of time.
For requesting payments to be made from your account, these need to signed by 2 Authorised Signatories and have all relevant paperwork attached BEFORE bringing into the office
If there is a need to change a registered signatory, this form requires the OLD and NEW signatories and must be countersigned by the Club/Society President.
If you're applying for sponsorship this is a useful template and we can work together with our dedicated member of staff to achieve this for you.
Every time you get new equipment you'll need to let us know, that way we can make sure it's insured.
Trips, Events, Reports and Agreements
All requests for space booking should be through this form, please allow 48-72 hours for processing as at minimum, must be submitted by an authorised committee member, and may need to be accompanied by a risk assesment form, accessed below.
Accidents do happen, we have to record the details to help us improve and prevent re-occourance in the future, not to blame anyone so if anything happens please fill it in and return to SUBU as soon as possible!
If you are staying overnight, we need to know the details to ensure your safety and be able to contact you if neccessary
If your club or society has a coach or instructor, they must fill out and sign the following form which outlines a contract between the club and the coach
This should be completed for all of the Activities that your Club/Society is running and sent to the SUBU Activties team ahead of the activity
This document explains about how to use the Risk Assessment template in case you need any assistance
Guidelines for use of the SUBU minibus. Driver is responsible for these being followed at all times and for observing all regulations and laws that apply to driving and parking.
All society/network re-registrations completed after 05/04/19 will be considered an applications to start a society for the follwing academic year 19/20. Please ensure that all potential committee members are able to fulfil their role during the academic year 2019/20.