This form should be completed when you are planning an event or trip with a society. The more information you can provide, the more support and advice we will be able to offer.

All Event proposals must be received at least 4 weeks prior to your event date.

All Trip proposals must be received:

• For day trips: 4 weeks prior to departure
• For overnight UK trips: 4 weeks prior to your departure
• For overseas trips: You must meet with the Student Opportunities team at least 8 weeks prior to proposed departure

Please send completed forms to suclubs@bournemouth.ac.uk with the subject line Event/Trip Proposal and your society name

This form is required to be completed for all society trips once a proposal has been accepted by the Student Opportunities Team. Please complete the details below and email to suclubs@bournemouth.ac.uk along with a completed risk assessment.

On the Trip Registration form, we ask for a EHIC/GHIC card number. When giving us the details on the form, please ask your members for the ID number of the card.

An EHIC is a European Health Insurance Card. They are issued upon application to residents of EEA scheme countries, Switzerland and the United Kingdom to give the holder access to free or reduced health care services in any EEA member state.

This has been replaced with the GHIC (Global Health Insurance Card). If you still have a valid EHIC, there is no need to replace it until it expires.

Cards can take two working weeks to arrive, so it is important when organising Interntional Trips to one of the participating countries, that you encourage your members to apply for a card with enough time for it to be delivered before your departure. While it is not mandatory, some form of travel insurance (whether that is cover from an EHIC/GHIC or private holiday and travel insurance) is really important in case of accidents and emergencies while you are travelling with your society.

Without insurance, your members may face a large bill at the end of their doctors/hospital visit!

SUBU has a number of commercial venues available to SUBU Clubs and Societies to hire free of charge:

• The Old Fire Station: Engine Rooms, The Loft and Main Room.
• Dylan's Bar and Grill.

If you wish to hire one of SUBU's Commercial venues you will need to complete the proposal form below.

• If you are looking to hire a TOFS Venue, email this completed form to info@oldfirestation.co.uk.
• If you are looking to hire Dylan’s Bar and Grill, email this completed form to adove@bournemouth.ac.uk.
• Please ensure that you cc in suclubs@bournemouth.ac.uk.

For hiring venues inside the Old Fire Station, the team will ask you to complete an additional Event Set Up form, once your proposal has been approved. This should also be emailed to jecclestone@bournemouth.ac.uk.

Minibuses and hire cars are the most used mode of transport by societies and is our recommendation for trips. Our suggested supplier for minibus hire is Abacus. If you wish to book with Abacus for minibus or car hire, please email suclubs@bournemouth.ac.uk. Please note: If you are hiring a vehicle for a single day over a weekend, you may be liable for hire cost of multiple days. Please ensure you confirm this when accepting your booking quote.

Coach hire is on the expensive side, but a much more cost-effective way for large groups to travel together and means that a member of the society won’t have to drive the vehicle. To make sure you get the best value for your money, we can list your trip on DrivenConnect- a platform that allows coach companies to bid for your journey, meaning that you can save up to 30% on travel costs. Fill out the request form below and a member of our team will be in contact with quotes!

Train/ Public Coaches: Travelling by train or coach is ideal if you are travelling beyond Bournemouth in a small group. It is always best to purchase tickets as early as possible to avoid paying inflated prices and so that you can reserve seating. Before purchasing tickets, always check if members have railcards/ coachcards that can be used for the journey.

When booking trains, we recommend using Trainline to find the best prices. If booking public coaches, National Express coaches go directly from Bournemouth Coach Station (opposite the Train Station in Lansdowne)