Jobs @ SUBU

About the role:

Working to the Head of Finance, you will have a key role in ensuring that the day-to-day functions of the Admin/Finance Department are maintained. 

To process and maintain purchase ledger records and provide financial administrative support to Union finance, ensuring timely, quality financial information is provided and maintained in accordance with Union procedures.

Using a variety of software systems and processes to ensure that records kept are accurate and processed in a timely manner to allow correct financial information reporting.

The postholder will work across both the Charity and Commercial arms of the Union to ensure strong financial management and compliance with all legal, regulatory and procedural requirements.

Key Tasks

• Administration Duties: email & diary management.
• Communication Duties: between SUBU staff, University staff, external suppliers, students and other external contacts.
• Organisational Duties: purchase ledger duties with strict deadlines, ensuring that these are completed in a timely manner to ensure information is available for financial reporting.  Responsible for the Purchase ledgers across all Sage accounts, reconciling banking transactions, cash handling processes and PO reconciliation.
• Data Duties: maintain and manage various bank account records and supplier information, within Sage.

• Financial Duties: provide support to Line Management to ensure that data is current and up to date to allow cash flow management, reporting, forecasting, and funding in line with Union policy.
• Monitoring and Reviewing Duties: contribute to process improvement within span of control and suggest solutions to maintain an effective department.
• Compliance duties: ensuring that relevant reports and documentation is submitted to HMRC and available for auditing.
• Process Duties: Oversee timely and accurate processing of purchase ledger, banking transactions, reconciliation, payments, and reimbursements related to Accounting function, maintaining secure, up-to-date, and accurate documentation control.
• Engagement duties: overseeing the delivery of services to students by supporting the Union as a whole.
• Key Union Events Duties: when asked to assist with the organisation and administration of the larger Union events such as Fresher’s, Summer Ball

.

Person Specification –

• Extensive experience in bookkeeping principles, computerised accounting systems (predominantly Sage Line 50).
• Competent in all Microsoft Office applications
• Time management skills with the ability to deliver multiple projects to set deadlines

• Ability to process large amounts of timely and accurate quality information
• Accuracy and thoroughness and a high attention to detail
• Strong organisational ability
• Can work calmly under pressure
• Methodical
• Trustworthy and Reliable
• Flexible to the needs of the department
• A willingness to learn additional accounting processes

Job title:                                Purchase Ledger Clerk  

Reporting to:                        Head of Finance               

Hours of work:                      Full Time, usual office hours – occasional evening and weekend work

Location:                               Student Centre, Talbot Campus.

Pay:                                        Grade 3 £20,092 - £22,254

Application deadline: Midday, Monday 6th December 2021

Interviews: Thursday 9th and Friday 10th December 2021

If you are interested in this role please complete an application form, and forward with the Equality Monitoring form to:

subuhradmin@bournemouth.ac.uk

CV’s and Covering Letters are not required.

If you have any questions about the role, feel free to email subuhradmin@bournemouth.ac.uk

Application Form

Monitoring Form

Job Description

Equality and Diversity

SUBU is committed to becoming a more inclusive and diverse organisation to better represent the student communities that we serve. This commitment to inclusivity is one of our organisational values. Being a diverse organisation includes ensuring that people from marginalised communities are involved with the decision making processes at all levels within SUBU. This is why we encourage applicants from the following communities to apply: People of Black, Asian and Minority Ethnic backgrounds, People with Disabilities, People of marginalised genders, LGBTQIA+ All submitted applications are redacted as part of our application process and appointments are based on skills and competencies.

The Students’ Union at Bournemouth University are a large employer of student staff and we are recruiting for Team SUBU

We are currently not recruiting for Team SUBU. However your details will remain on file for when the applications re-open should you apply below.

We will be recruiting through a central application process. You must apply online and successful candidates will be invited to a recruitment day. You must be a current or prospective student at BU or AUB to apply.

SUBU has a commitment to being an inclusive and diverse organisation. We recognise our workforce isn’t as diverse as it could be and are currently under-represented in, among others, the following areas: People of Black and Asian minority ethnicity, disabled people, lesbian, gay, bisexual. All submitted applications are redacted as part of our application process and appointments are based on expererience, skills and competencies.

Pay rates: Starts at £8.20 ph + holiday pay

Hours of Work: Flexible, up to 37 hours a week – Hours of work to be allocated on a shift basis to cover the front of house opening hours (Monday to Friday 10am-2pm and 2pm-6pm) although actual hours may vary. This is a term-time only role and will be covered by a multiple number of student staff working on a zero hours contract basis.