TERMS AND CONDITIONS BETWEEN THE STUDENTS' UNION AT BOURNEMOUTH UNVERSITY AND THE PROVIDER OF STUDENT VOLUNTEERING OPPORTUNITIES

This document is an agreement between SUBU Student Opportunities Team and your organisation wishing to recruit student volunteers through this service. It details the specific roles and responsibilities which should be adhered to in order to ensure an effective partnership between these two parties.

***Please note that the majority of Student Volunteers are available between late September, and early June, and this is when you are likely to find higher volumes of student volunteers.  (There are less students studying between June and September, and therefore, fewer students likely to volunteer during this time.)***

What you can expect from SUBU Volunteering. SUBU Student Opportunities will:

i.  Provide a free and professional brokerage service where SUBU Student Opportunities advertise volunteering opportunities on behalf of your charity or not-for-profit organisation or community project to all current Bournemouth University Students (and partner institution campus students) once your organisation has completed registration on the SUBU Volunteering Hub, and agreed to the relevant terms and conditions.

ii.  Promote volunteering as an extra-curricular activity which complements a student's academic studies rather than constitutes a compulsory element of their course.

iii.  Maintain regular contact with your organisation and the volunteer throughout the duration of a volunteer's involvement, offering on-going support, opportunity for feedback and assistance in resolving any pertinent issues.

iv.  Assist in updating information about your organisation and opportunities on the SUBU Volunteering Hub when requested.

v.  Contact you regularly throughout the year and keep you up-to-date with other news.

vi.  Send regular newsletters to SUBU Student volunteers detailing your Volunteering opportunites.

vii. Put details of your volunteering opportunity on our SUBU social media channels.

What we ask of all charities and not-for-profit organisations recruiting volunteers through SUBU Volunteering. The charity/not-forprofit organisation agrees to:

i.  Provide volunteering opportunities which are appropriate for students, where levels of expectation are realistic and achievable and where voluntary activity will not replace the work of paid members of staff. 

ii.  Send information to SUBU student volunteers placed with your organisation, to inform them of support and services provided by your organisation.

iii.  Maintain open and on-going communication with SUBU Student Opportunities Team, regarding student volunteer referrals and progress, and ensure that any issues and concerns are raised immediately.

iv.  Take responsibility for ascertaining a SUBU student volunteer's suitability for the volunteer role, and accept that SUBU Student Opportunities Team cannot guarantee an individual's personal or professional credibility. 

v.  Accept liability for all SUBU student volunteers placed with the organisation, and to ensure that you are able to meet any liabilities through an adequate insurance policy or through other provision.  Details of your public and/or employer liability insurance should be provided by uploading an electronic copy and ensuring that this is updated on an annual basis.

vi.  Have a health and safety policy and properly risk assess all volunteering activities and premises. Details of your H&S policy should be provided by uploading an electronic copy.

vii.  Have a named person who is responsible for the on-going supervision and support of volunteers, as well as a generic email where SUBU will always be able to contact your organisation.

viii.  Provide an induction covering a tour of the premises, introduction to colleagues, health and safety and explanations of tasks and role responsibilities.

ix.  Provide the necessary training for volunteers to carry out assigned tasks 

x.  Have an equal opportunities statement or policy and to accommodate any support needs SUBU Volunteers may have, as is reasonably practicable. 

xi.  Reimburse SUBU student volunteers all reasonable out of pocket expenses in a timely fashion, upon receipt of the necessary documentation. (Please let us know what expenses you are happy to cover.  You can upload an electronic copy of your expenses policy or claimform) 

xii.  Keep SUBU Student Opportunities Team notified of any changes in your project that should be recorded on our database, including contact details, application deadlines, changes in policy and procedures, and volunteer roles.

xiii.  Treat personal information about SUBU student volunteers confidentially and in line with current GDPR legislation.

xiv.  Follow the organisations policies for dealing with any issues or concerns involving a student volunteer, but to discuss with SUBU Student Opportunities Team the nature of the problem as soon as possible and to determine action to be taken.

xv.  Hold responsibility for undertaking DBS checks or seek references on student volunteers if this is a requirement for the volunteer role.

xvi.  Follow organisation policies for the protection of children and adults at risk, but to inform SUBU Student Opportunities Team as soon as possible if an allegation is made against a SUBU volunteer placed with them. 

xvii.  To inform SUBU Student Opportunities Team if an allegation is made by a SUBU Volunteer in order for the Students' Union to support where required. 

xviii.  Ensure that all staff supporting student volunteers are made aware of this partnership agreement. 

xvx.  Encourage student volunteers to log their hours and skills on the SUBU volunteering hub to enhance their CV, and gain certificate recognition for volunteering acheivements, and verify hours and skills that have been logged when requested by SUBU.

FOR NOTING - SUBU Student Opportunities will work with the following groups: 

i.  Voluntary and Community Action Groups 

ii.  Registered UK Charities 

iii.  Schools/ Colleges/ Educational Establishments 

iv.  Statutory Organisations'

v.  Faith Groups - (Provided that this does not involve recruitment of or by SUBU student volunteers to any religious organisation, nor any project that is used to promote the tenets of a particular faith.)

vi.  Campaigning Organisations' - (We will not refer students to organisations that are closely connected with any political party.)

We  will  not  advertise  opportunities  for  commercial  organisations,  private  or  profit  making companies as we view these as work experience and not true volunteering. 

We will not refer SUBU student volunteers to organisations involved in activities which breach any BU or SUBU policies or which might bring disrepute to BU or SUBU. 

(FOR NOTING - For Summer Placements and Course related placements for students, please contact BU Careers and Employability Team at careers@bournemouth.ac.uk)

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